ROLE OVERVIEW:
Responsible for the maintenance of Township records, seeing that Township business is properly transacted, and ensuring that the problems and questions of Township residents are attended to or brought to the Supervisors’ attention. Work is performed independently with decisions being made in accordance with established rules and policies. Work is reviewed by the Board of Supervisors through written and oral reports of actions taken.
KEY RESPONSIBILITIES:
• Receive all money due to the township and deposit it promptly in a designated depository in the name of the township.
• Keep distinct and accurate accounts of all sums received from taxes and other sources, which accounts shall be open to the inspection of the Board of Supervisors and any citizen of this Commonwealth.
• Pay out all moneys of the township only on direction by the Board of Supervisors.
• Annually state the accounts and make them available to the Board of Auditors for settlement.
• Preserve the account books, papers, documents and other records of the office and turn them over to the successor in office.
• Record the proceedings of the Board of Supervisors and all court orders relative to the layout, opening and vacating of roads in a minute book.
• Preserve the minute book and other records and turn them over to the successor in office.
• With the consent of the Board of Supervisors and in conformity with other laws governing the retention and disposition of municipal records, have the authority to destroy records and papers of the township other than the minute book and account book after the lapse of six years from the date of the records.
• Inform Supervisors of all township meetings, including special meetings of the Board of Supervisors.
• Maintain office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions.
• Prepare agenda for Supervisor meetings, attend meetings to record minutes and provide procedural advice.
• Assist citizens by informing them of Township rules and laws, explaining procedures, hearing complaints and either resolving them or referring them to the responsible official.
• Pay bills and other obligations upon approval of the Supervisors, scheduling payments to the Township’s advantage by observing due dates, discount periods, and maturity dates of invested funds.
• Assist Supervisors and solicitor in preparation of legislative actions by typing, checking, advertising and recording the action as required by law.
• Perform bookkeeping functions and accounts for Township funds.
• Prepare payroll and maintain records for Township employees.
• Advertise all public meetings and any necessary advertising for departments, Boards, Commissions, etc.
• Maintain other records in accordance with a retention schedule of items such as advertising, bids, contracts, road repairs, official actions and incidents.
• Write, and respond to, Township correspondence as either required or requested by the Township Supervisors.
• Prepare and maintain all checks for signature and be one of the signors on the checks.
• Prepare Treasurer’s reports, and other materials necessary for the operation of the Township.
• Process all workman’s comp, property and liability insurance claims.
• Assist with preparation of the Budget.
• Manage short term investments of Township funds and maintain investment schedules.
• Prepare and file all required forms and reports required by state and federal government and insurance carriers.
• Support all administrative functions and provide aid to the Director of Public Works and Zoning Officer to accomplish Township goals and objectives.
• Record all ordinances, resolutions, etc.
• Oversee administrative staff and provide training as necessary.
• Maintain all technology inventory and support plans.
• Provide initial technical support.
• Work with the Township IT Administrator to adhere to all policies and procedures.
• Partner with the Township IT Administrator to maintain Township Networks.
• Periodically attend conferences, seminars or training classes to continually improve skills and keep apprised of current procedures and legislation as requested and approved by the Township Supervisors.
• Complete additional duties as assigned or requested by the Board of Supervisors.
SPECIAL SKILLS AND KNOWLEDGE:
• The ability to interact effectively and professionally with people.
• Proficient in MS Word, MS Excel and QuickBooks Enterprise 2024.
• The employee should have a high school diploma or equivalent and a minimum of 2 years’ experience in local government administration.
• The employee must have a knowledge of zoning regulations and subdivision regulations, and a knowledge of building and construction practices.
• Bookkeeping experience.
• Generally Accepted Accounting Principles experience and knowledge.
PHYSICAL DEMANDS:
• The employee must be able to walk, hear, see, speak, move 25 pounds from one location to another, use a phone, computer, and climb up and down ladders and stairs. In addition, the employee may be exposed to dirt, dust, mud, noise, heat and cold. The employee must be able to drive a car.
REQUIRED LICENSES / CERTIFICATIONS:
• Driver’s License
• Basic Training for Municipal Secretaries and Administrators
• Essentials of Township Administration Training
• ABC’s of Liquid Fuels Tax Funds Training
• Quickbooks and the Municipal Chart of Accounts
• Developing your Township Budget Training
• Right to Know Training
Are you ready to lead a dynamic team, shape unforgettable community experiences, and leave a lasting impact? The Director of Parks and Recreation drives the vision, growth, and energy behind Quakertown Borough’s parks, programs, and events.
From large-scale concerts featuring nationally recognized performers to year-round recreation programs and community celebrations, you’ll be at the heart of it all, inspiring connection, wellness, and fun across our community.
This leadership role oversees everything from capital improvements and park maintenance to budgeting, sponsorships, and strategic planning. You’ll manage an incredible team of staff and seasonal personnel, guiding operations that are safe, inclusive, and vibrant.
If you’re a creative, motivated leader with a passion for community engagement and a knack for bringing big ideas to life, this is your opportunity to make an impact!
The ideal candidate brings experience in event planning, grant writing, budgeting, sponsorship development, and capital project management, along with strong leadership, communication, and organization skills. A bachelor’s degree in a related field and 5+ years of experience in parks, recreation, or event management are preferred.
This position includes a competitive salary and benefits package including employer paid family health, dental, and vision plans, paid vacation, sick, personal, and holiday time, life insurance, employer funded defined contribution pension plan, and optional 457 savings plan.
For a full job description and instructions on how to apply, visit Quakertown.org/Hiring
Lower Macungie Township, an Aaa-rated municipality in Lehigh County, Pennsylvania, is seeking an Assistant Director of Finance to replace the incumbent who is retiring this year. The Assistant Director of Finance is an exempt professional management position that reports to the Director of Finance. The position is responsible for assisting in the direction, management, and oversight of the day-to-day operations of the finance department including but not limited to assisting in the preparation of financial reports and the annual budget, analyzing and reconciling financial data and accounts, management of the Finance Department, implementing financial policies, procedures, and systems, and handling human resource activities such as health benefits, pension, and employee personnel questions, and assisting with audit preparation.
A full job description is available at www.lowermac.com.
Lower Macungie Township has a 2025 General Fund budget of roughly $14 million and a total 2025 budget of roughly $43 million when combining all eight governmental and enterprise funds. The Township has 46 full-time employees, approximately two-thirds of which are covered by a collective bargaining agreement.
A bachelor’s degree with major coursework in public administration, business administration, finance, accounting or a related field is required along with a minimum of five (5) years of supervisory experience. The role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities in a fast-paced municipal environment.
Lower Macungie Township offers a comprehensive benefits package that includes medical, dental, vision, life insurance, paid time off, and a generous defined contribution pension plan.
Interested candidates should submit a resume and cover letter to Lower Macungie Township, 3400 Brookside Road, Macungie, PA 18062 or via email hr@lowermac.com. Applications will be accepted until the position is filled. Lower Macungie is an Equal Opportunity Employer.
Riegelsville Borough (population 850) seeks a part-time, bondable Treasurer. Position reports to Borough Council. Must be proficient in Microsoft suite programs. A partial list of duties includes cash and debt management, receipt collection and revenue disbursement, reconciling bank statements, generating payroll and maintaining payroll records. Annually, the Treasurer must work with Council to prepare budgets for year-end approval and must advise Council on the Borough’s fiscal health. The candidate must have a pleasant disposition and must be confident, flexible and a team player. Communication skills are important, as the Treasurer interacts with vendors, government entities and residents. There will be training from the outgoing Treasurer. Please forward resumes to Sherry at: secretary@riegelsville.org.