The Bedminster Township is seeking a full-time Treasurer to manage the township’s fiscal operations, accounting/bookkeeping tasks, and general office management. Prior to hiring the Treasurer, he/she will give bond. Pay is commensurate with experience. Full-time employees receive medical benefits (with Health Savings Account), dental stipend, holidays, vacation, sick, and personal days. Pension benefits are provided through PRMS. Interested candidates should submit cover letter, resume, and list of 3+ references to the Bedminster Township Manager, Richard Schilling (rschilling@bedminsterpa.com).
Position requirements:
• Minimum 5 years’ experience with both bookkeeping and office management
• Light HR experience with administering payroll, on/offboarding employees, managing new hire paperwork
• Working availability Monday-Friday, 8-4pm, with flexibility the first week of the month for preparation of Board Meeting reports (comp time can be earned in lieu of overtime hours)
• Must be detail-oriented and highly organized
• Pleasant demeanor by phone and in person for customer assistance
• Computer efficiency in Word, Excel, Microsoft Outlook
• Must be proficient in QuickBooks Online
• Experience using 3rd party bill pay software, BILL (formerly bill.com) is desired but not required
• Accounting degree or commensurate experience is desired but not required
• Previous municipal experience is desired but not required
Treasurer Responsibilities:
The Bedminster Township Treasurer is responsible for the duties and oversight as set forth in 2nd Class Code.
• Process and manage accounts payable/receivable and cash receipts for all fund accounts in the township
• Maintain and update financial records and segregate receipts into funds as required by law and/or Township financial policy
• Accounts payable is handled in BILL (previously bill.com)
• Prepare an accurate monthly treasurer’s report for presentation at the public meeting of the Board of Supervisors. This report shall include all receipts, account balances and investments held
• Process invoices and payments to escrow accounts, and reconcile the accounts in Zescrow (via the bank) for a accurate reporting
• Prepare monthly bill lists for the Supervisors’ approval and prompt payment of bills upon approval
• Process payroll and maintain accurate records of same, including pension and 457 contribution reporting
• Maintain all records in an orderly fashion for presentation to the auditors for the required annual audits, which includes Township Audit and Liquid Fuels Audit
• Prepare quarterly and year-end PRMS Pension Reports
• Complete all State required financial forms for submission as required by law
• Assist the Township manager in the preparation of financial projections and special financial reports
• Assist with budget preparation
• Receive and disburse real estate tax revenue received from the township tax collector
• Receive and disburse earned income tax revenue received from Keystone
• Process and mail streetlight bills to Bedminster residents and record receipts
• Assist the Bedminster Police Department with AP and budget reports
• Complete all standard month-end accounting for all funds, including reconciliation of approximately 16 bank accounts
• Complete bond renewals and maintain records
• Complete and maintain Liquid Fuels Fund tax forms and reporting
• Process year-end 1099 forms to eligible vendors
• Prepare legal advertisements for audit, budget, reorganization, monthly meeting dates, etc.
• Keep organized files of Professional Services Contracts and Escrow Agreements, vendor bills/paperwork, payroll records, and more
• Maintain accurate and up to date Standard Operating Procedures to be kept on file
Position Summary:
The Building and Zoning Assistant is responsible for providing administrative and clerical work.
Position Requirements:
• Assist residents with building permit application process.
• Assist with the permit process from submission through approval with the applicants, contractors, and departmental staff.
• Assist with permit tracking.
• Coordinate requests for additional information and corrections between all parties involved in the process.
• Schedule inspections.
• Follow up on resident inquiries and requests for information.
• Follow up on permits with contractors and residents, including third-party electrical underwriters and the Township engineer.
• Maintains filing systems as required.
• Perform administrative duties without supervision.
Qualifications:
Education and Experience
• High school diploma required
• One (1) to three (3) years of administrative experience, preferably in municipal government, building, or code enforcement
• Experience in a public administration employment setting preferred
Knowledge, Skills, and Abilities
• Basic in Microsoft Word and Excel
• Knowledge of document imaging software
• Knowledge of office practices, rules, regulations, procedures and functions of equipment
• Knowledge of planning, zoning, and building functions
• Ability to maintain complex administrative records and to prepare accurate reports/correspondence
• Ability to exercise good judgment, courtesy, and tact in answering questions of the public and in making proper disposition of problems
• Ability to work independently on difficult or complex administrative tasks
Working Conditions
The position is full-time, usually from Monday through Friday with some occasional evening and weekend hours.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Every attempt will be made, if needed, to provide reasonable accommodations to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to conduct the following while performing the duties of this job: sit, stand, talk, listen, walk, use hands to handle or feel objects, tools or controls, reach with hands or arms, lift, carry, push and pull up to 25 pounds. The employee is required to use office machines and must meet approved physical and medical standards set forth by the Township.
Selection Guidelines
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Employment with the Township is at-will, which means either party may terminate the employment relationship at any time. Formal application, rating of experience and education, oral interview(s), reference checks, background checks, and job related tests might be used to evaluate a candidate’s qualifications for this position.
JOB ADVERTISMENT
MUNICIPAL SECRETARY
ESSENTIAL JOB FUNCTIONS
This position will be responsible for the professional operation of a Borough office. The position handles all incoming phone calls and Borough Hall visits from the public. The position supports the activities of the Code Enforcement Officer, Fire Marshal, Deputy Fire Marshal and Building Inspector. Responsible for Sewer/Refuse billing.
Principal Duties and Responsibilities:
Administrative/Receptionist
• Greet visitors in a warm and professional manner
• Answer, screen, and forward incoming phone calls
• Handle citizen complaints via providing appropriate information or referring the complaint to the appropriate Borough department.
• Perform various clerical duties such as filing, photocopying, and scanning documents
• Maintain cleanliness and orderliness of the reception area
Building/Code Enforcement/Fire Marshal/Zoning Administrative Support
• Handles all correspondence for electrical, plumbing, mechanical and building permits & contractor licenses
• Handles all correspondence for fire and rental inspections;
• Handle all correspondence for U&O applications. Ensure receipt of documentation and certification for chimney, heater, radon, termite and sewer lateral inspections
• Handle all correspondence for Code Enforcement
• Handle all Zoning administrative tasks
a. Violation notices
b. Zoning Hearing Board correspondence
• Submit monthly report to County and school district of all reportable and non-reportable permits Sewer & Refuse Billing
• Residential Refuse/Sewer Billing (Quarterly): Run reports, enter meter readings, print bills, enter receipts, make deposits
• Commercial Sewer Billing (Monthly): Run reports, enter meter readings, print bills, enter receipts, make deposits
• Handle paperwork & phone calls for water shut-offs
• Receive mail from sewer & refuse payments and sewer certifications
• Handle correspondence pertaining to non-payment of sewer and refuse
• Calculate sewer & refuse certifications for the sale of a property
• Manage issues with trash and recyclable pick-up Payroll/Bank Reconciliation
• Submits weekly payroll for Borough employees
• Reconciles monthly general fund bank statement
Miscellaneous
• Police: Receive payments for accident reports and parking tickets
• Recycling: Submit annual recycling reports
• Emergency Alerts: Post emergency alerts (Snow, weather, water alerts, etc.)
• Manage the Borough’s Facebook page
QUALIFICATIONS
Education/Employment: High school diploma or GED; supplemented by three or more years of administrative or secretarial experience. Must possess a valid PA Driver’s license. Background and credit check required.
SKILLS & ESSENTIAL DUTIES
• Able to operate a multi-line telephone answering system
• Experience with Microsoft Office and windows based software programs
• Able to type in excess of 35 wpm
• Able to interact with the public in a positive and pleasant manner
HOURS
9AM – 5PM Monday through Friday. Occasional night meetings as requested.
COMPENSATION & BENEFITS:
Compensation Range: $22 – $24 hour
Full benefit package including health, dental and vision insurance, paid leave, and participation in the Penndel Borough Pension Plan.
Pre-employment background and credit check required.
Interested individuals should email cover letter, resume and professional references by September 19, 2025 to:
Geoff Thompson, Manager
Borough of Penndel
gthompson@boroughofpenndel.org
Lower Macungie Township, an Aaa-rated municipality in Lehigh County, Pennsylvania, is seeking an Assistant Director of Finance to replace the incumbent who is retiring this year. The Assistant Director of Finance is an exempt professional management position that reports to the Director of Finance. The position is responsible for assisting in the direction, management, and oversight of the day-to-day operations of the finance department including but not limited to assisting in the preparation of financial reports and the annual budget, analyzing and reconciling financial data and accounts, management of the Finance Department, implementing financial policies, procedures, and systems, and handling human resource activities such as health benefits, pension, and employee personnel questions, and assisting with audit preparation.
A full job description is available at www.lowermac.com.
Lower Macungie Township has a 2025 General Fund budget of roughly $14 million and a total 2025 budget of roughly $43 million when combining all eight governmental and enterprise funds. The Township has 46 full-time employees, approximately two-thirds of which are covered by a collective bargaining agreement.
A bachelor’s degree with major coursework in public administration, business administration, finance, accounting or a related field is required along with a minimum of five (5) years of supervisory experience. The role requires strong organizational skills, discretion, and the ability to manage multiple responsibilities in a fast-paced municipal environment.
Lower Macungie Township offers a comprehensive benefits package that includes medical, dental, vision, life insurance, paid time off, and a generous defined contribution pension plan.
Interested candidates should submit a resume and cover letter to Lower Macungie Township, 3400 Brookside Road, Macungie, PA 18062 or via email hr@lowermac.com. Applications will be accepted until the position is filled. Lower Macungie is an Equal Opportunity Employer.
Warrington Township is looking for a Full-Time Administrative Support Specialist. This is a non-exempt position with an annual salary of $45,000-$55,000 depending upon qualifications.
Position Title: Administrative Support Specialist Department: Police Department
Position Overview: The Administrative Support Specialist position plays a vital role in the daily operations of the Police Department. The selected individual will be responsible for preparing a variety of police reports, supporting the department’s recordkeeping functions, maintaining accurate data, and performing clerical tasks such as filing, typing, and answering telephones. This position also assists in processing police correspondence, distributing records, and ensuring compliance with department standards for report management.
Key Responsibilities:
• Perform general clerical duties.
• Receive incident reports and cases and process them for review.
• Maintain and manage police records, ensuring their accuracy and timely distribution.
• Answer telephones and respond to walk-in inquiries from citizens and department staff.
• Submit crash reports as required.
• Process and follow-up on incoming and outgoing police correspondence.
• Maintain professional conduct and a respectful attitude when interacting with citizens, supervisors, and department personnel.
• Keep accurate records for various department items.
• Enter dispositions for completed and cold case reports, file reports in the designated record storage area.
• Forward fingerprint cards and pertinent information to the appropriate agencies and the District Attorney’s Office for court processing, with follow-up on any changes.
• Prepare and maintain accurate monthly reports for the department.
• Maintain departmental organizational charts and personnel sheets.
• Process expungement orders and remove records as needed.
• Perform record checks requested by government agencies.
• Review and submit information for UCR/NIBRS reporting, ensuring proper entry into the records management system.
• Process inquiries and verification documents from external and internal agencies.
• Type memoranda and inter-departmental correspondences for police supervisors.
• Support command staff, officers, and detectives by processing information for assigned cases.
• Collect and record fees for investigative reports.
• Disseminate correspondence to department personnel as directed.
• Enter parking tickets, citations, traffic warnings, and Protection from Abuse Orders into the department’s Records Management System.
• Conduct quality control by reviewing police incident reports for coding errors.
• Provide coverage for other Administrative Staff/Clerk Typists when necessary.
• Transport U.S. and inter-department mail between the Police Department and the Administration Building.
• Perform additional tasks as assigned.
Qualifications:
• High School Diploma or Equivalent.
• Associates degree in business or related field is preferred.
• Valid Driver’s License.
• Ability to adapt and multitask.
• Proficient in word processing, typing, and data management.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.
• Experience in a clerical or administrative support role is preferred.
• Familiarity with records management systems or similar databases is a plus.
Working Conditions
The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, and talk or hear. The employee is occasionally required to walk, use hands to hold, or feel objects, tools or controls and reach with hands and arms. The employee is required to use office machines such as computers, telephone, and other related office equipment.
The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. EEO Statement Warrington Township provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Application Process:
To apply, please submit your resume to Melissa Kenyon, Human Resources Director at mkenyon@warringtontownship.org by Friday, September 19, 2025.
Closing Date: 9/19/2025
Newtown Township, Bucks County, (pop. est 20,000) is accepting applications for the position of Administrative Assistant within the Codes and Zoning Department. This non-exempt full-time position provides administrative support to the department.
The position involves heavy contact with the public and the ideal candidate should have excellent attention to detail and excellent customer service skills. Applicants must have or be willing to gain an in-depth understanding of the functions and responsibilities performed by the department. Duties include, but are not limited to, assisting with the following: answering incoming calls and walk ins; processing permit applications and payments; scheduling appointments and preparing correspondence; inputting data and file retention. Outstanding verbal and written communication abilities as well as proficiency in Microsoft Office is required. Familiarity with permit management software is preferred.
The selected candidate will be required to work on-site, 40 hours per week. Starting rate of pay is $25.68 per hour and a competitive benefits package is offered. Pay increases occur annually in incremental steps over the course of 6 years.
To be considered, please send or email (PDF format) a resume and cover letter to Newtown Township ATTN: Olivia Kivenko at employment@newtownpa.gov or Newtown Township ATTN: Olivia Kivenko, 100 Municipal Drive, Newtown, PA 18940. Three references should be available upon request of the Township. Application Deadline: September 12, 2025 or until the position is filled. EOE.
Borough Manager, Borough of Swarthmore
More information and application instructions at swarthmorepa.org Do you have the vision to guide a town into its next chapter? The Borough of Swarthmore is searching for an exceptional Borough Manager to take the helm in shaping the future of our community. This is more than a job—it’s a rare opportunity to lead an engaged community, foster inclusion, and leave a meaningful legacy in a borough that values excellence, integrity, and collaboration. If you’re a forward-thinking leader who thrives on challenge and purpose—this is your moment to lead. The Borough is in the process of hiring an interim Manager to provide a bridge between the departure of our current manager in early September and the hiring of a new manager. Note that this permanent position is scheduled to start in late December 2025 or early January 2026. Individuals may apply for both the interim and the permanent positions; both posted on swarthmorepa.org.
What You’ll Do (Please see full job description at swarthmorepa.org):
• Serve as the chief administrative officer and primary representative of the Borough to its residents, businesses, community organizations, and external governmental entities.
• Actively participate in Borough events, public meetings, and intergovernmental engagements.
• Oversee all municipal operations except for the police department.
• Foster a culture of excellence in service delivery to all borough stakeholders, including residents, businesses, Swarthmore College, civic groups, visitors, elected and appointed officials, and Borough staff.
• Develop and manage the Borough’s annual budget.
• Propose capital improvement projects and oversee asset management planning.
• Ensure compliance with all applicable local, county, and state regulations.
• Address concerns from the governing body, community members, and employees.
• Provide leadership and guidance to department heads.
• Interpret policies related to Borough services, infrastructure, programs, and operations.
• Support key staff in planning and implementing special projects, and in creating, executing, and assessing new policies and procedures.
• Serve as the Borough’s zoning officer and code enforcement official.
What We’re Looking For:
• Bachelor’s degree with related graduate-level education preferred.
• Minimum of five years of progressive experience preferably in local, state or federal government.
• Previous experience as a Municipal Manager or an Assistant Manager and ICMA-CM designation preferred.
• Knowledge of laws applicable to municipal governance.
• Experience with public budgeting, municipal finance and strategic planning.
• Proven executive and managerial acumen, sound professional judgment and unwavering ethical standards.
• Can-do attitude with excellent constituent service skills, poise and empathy.
Benefits:
• Salary Compensation $110,000 – $150,000 per year.
• Please note that our standard business hours are 8:00 a.m. to 5:00 p.m. Monday-Thursday. The Borough Manager is expected to attend several evening meetings monthly and be on-call as necessary outside business hours.
• Health, Pharmacy, Dental, and Vision Insurance.
• 457 retirement plan with employer matching contribution of up to 5%.
• 401A Pension Plan.
• Generous paid vacation and holiday time off.
Application Instructions:
Please apply by sending the following documents to jobs@swarthmorepa.org by September 30, 2025:
• Letter of Interest
• Resume
• Three professional references
• A sample work product of which you are proud
Warrington Township is seeking a creative and detail-oriented Communications Specialist to lead public information efforts across social media, the Township website, newsletters, and more. This position is on site in the office.
Pay: $30–$32/hour
Schedule: 20–24 hours/week (some evenings/weekends)
Status: Part-Time, Non-Exempt
Reports to: Executive Administrative Assistant to the Township Manager
Key Responsibilities:
- Manage Township social media and website content
- Create newsletters, flyers, and press releases
- Creates agenda, minutes, and attends the Communication Advisory Board Meetings
- Promote events and public services
- Serve as liaison to media, residents, and community groups
- Assist with internal and crisis communications
Qualifications:
- Degree in Communications, PR, Journalism, or related field preferred
- 2+ years of experience in communications or public information
- Strong writing, editing, and design skills
- Proficient in Canva, Adobe Suite, and social media tools
Apply with resume and samples to Melissa Kenyon, Human Resources Director mkenyon@warringtontownship.org. Visit our website: https://www.warringtontownship.org/.